Director (Marketing and Events Management Department)

DEPARTMENT: Marketing and Events Management Department
EMPLOYMENT GRADE: EG 28

JOB SUMMARY

• To formulate, coordinate, implement and exercise general supervision of a system as well as an integrated marketing plan and reservations system to maximize implementation of programs and delivery of PICC services as required by clients.

DUTIES AND RESPONSIBILITIES

• Develops a program to market and promote the PICC as a premier venue for meetings, conventions, exhibitions and other special events;
• Formulates and directly supervises the implementation of the over-all work program and strategies of the Department;
• Prepares the Department’s annual budget and submit the same to management for approval;
• Prepares and submits regular reports;
• Manages the daily operations of the Department in its delivery of comprehensive events facilities and services as required by the clients;
• Regularly reviews and analyses operating systems of the Department and applies corrective measures if necessary;
• Presides over regular Departmental meetings as well as inter-department coordination meetings/debriefings relative to events;
• Reviews and recommends all event contracts prior to the approval of the General Manager;
• Ensures the timely payments and collections of accounts due to PICC;
• Establishes goals and standards and measured performance against the predetermined goals;
• Ensures the strict observance and implementation of PICC policies, rules and regulations for events;
• Institutes a centralize reservations system;
• Coordinates with relevant offices and agencies to ensure efficient delivery of services as required by the clients;
• Develops and maintains PICC-client relations;
• Spearheads and/or organizes the conduct of promotional activities such as marketing presentations, sales missions, trade fair participations, attendance promotions, etc.;
• Formulates, develops and implements a public relation, advertising and publicity program of PICCI in coordination with the approved contracted agency;
• Coordinates event requirements and special marketing initiatives with the other Departments and the Food Concessionaire;
• Encourages local associations to bid for their respective events and assists the same in the bid paper preparation in cooperation with other pertinent agencies and entities.

SKILLS/QUALIFICATIONS GUIDE

Education:

• Bachelor’s Degree Major in Marketing, Mass Communication, Business Administration or other fields related to the job.

Experience:

• Eight (8) years of relevant experience from an event management company, hotel, tourism-oriented organizations or other institutions engaged in organizing events and/or sales and marketing; six (6) years of which involves managing/supervising personnel.

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.

Executive Assistant (Job Order)

DEPARTMENT: Office of the General Manager

NUMBER OF VACANCY: One (1) Job Order vacancy

JOB SUMMARY:

The Executive Assistant provides high-level strategic and administrative support to the General Manager. This role functions as a critical partner in managing executive operations, ensuring seamless communication between the executive office and internal or external stakeholders, and facilitating the execution of strategic initiatives.

DUTIES AND RESPONSIBILITIES:

• Executive and Administrative Support
  • Screen, prioritize, and respond to incoming communications (emails, calls, documents), ensuring prompt and appropriate follow-up.
  • Prepare and edit reports, presentations, memos, talking points, and official correspondence on behalf of the executive.
• Strategic and Operational Coordination
  • Monitor and track project deliverables, key action items, and deadlines across departments, ensuring alignment with executive priorities such as but not limited to procurement and budget.
  • Assist in the planning, preparation, and documentation of board, committee, and high-level internal meetings.
  • Conduct background research, compile briefing materials, and synthesize data to inform decision-making.
• Stakeholder and Communication Liaison
  • Serve as a liaison between the executive and internal teams, external partners, and other stakeholders.
  • Represent the executive office in a professional manner and maintain consistent, accurate communication.
  • Prepare agendas, record meeting minutes, and ensure timely follow-up on action items.
• Confidentiality and Professional Conduct
  • Manage confidential and sensitive information with absolute discretion and integrity.
  • Exercise sound judgment in prioritizing tasks and handling internal and external requests on behalf of the executive.

Interested applicants may alternatively submit their curriculum vitae/resume to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.

Junior Executive Assistant (OCS)

DEPARTMENT: Office of the Corporate Secretary
EMPLOYMENT GRADE: EG 21

JOB SUMMARY

Responsible in assisting the Corporate Secretary in the performance of his functions and responsibilities.

DUTIES AND RESPONSIBILITIES

• Coordinates and arranges the requirements for the meetings of the PICCI Board of Directors, Executive Committee and other Committees, as appropriate.
• Provides technical assistance during Board, EXCOM and other meetings.
• Performs a variety of reception and clerical duties for the Corporate Secretary.
• Confirms appointments and keeps a calendar of schedules of the Corporate Secretary.
• Maintains a record of incoming and outgoing documents.
• Set-ups and maintains filing systems.
• Drafts yearly budget of the Office of the Corporate Secretary.
• Orders office supplies and maintains inventory; arranges for servicing in the case of repairs of the office equipment of furniture.
• Performs other tasks assigned from time to time.

SKILLS/QUALIFICATIONS GUIDE

Education

• Graduate of any Bachelor’s Degree but preferably with background in Law or Law graduate

Experience

• Three (3) years of relevant work experience

Other Qualifications

• Familiarity with legal terms and formats

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.

Junior Executive Assistant (OGM)

DEPARTMENT: Office of the General Manager
EMPLOYMENT GRADE: EG 21

JOB SUMMARY

The Junior Executive Assistant is responsible for assisting the Senior Executive Assistant in providing support to the General Manager in the performance of her functions and responsibilities.

DUTIES AND RESPONSIBILITIES

• Reviews all incoming and check completeness of supporting documents before the same are transmitted to the Senior Executive Assistant;
• Maintains a record of incoming and outgoing documents;
• Assist the General Manager in monitoring projects assigned to the various departments to ensure that these are ensued smoothly and on time;
• Assists the Senior Executive Assistant in preparing communications, memorandum and reports for the General Manager;
• Chairs the PICCI Management Committee Secretariat;
• Carries out the functions of a Special Disbursing Officer;
• Performs other tasks assigned from time to time.

SKILLS/QUALIFICATIONS GUIDE

Education

• Relevant Bachelor’s degree

Experience

• Three (3) years of relevant work experience

Other Qualifications

• Office Administration
• Basic Computer Training

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.