Administrative Staff – MEMD (Job Order)

JOB TITLE: Administrative Staff

DEPARTMENT: Marketing Division, MEMD

NUMBER OF VACANCIES: Two (2) Job Order vacancies

DUTIES AND RESPONSIBILITIES:

• Keep an organized filing of records of the Division;
• Assist in the conduct of ocular inspection/s;
• Assist in the follow-up of payments and contracts of clients;
• Assist in preparing estimate of charges;
• Handle basic and common Sales inquiries;
• Assist the Sales and Marketing Officers/Specialists in accomplishing a range of clerical tasks; and
• Perform such clerical functions as may be assigned.

Interested applicants may alternatively submit their curriculum vitae/resume:hrmdd@picc.gov.ph. 
Kindly include the position applied for in the subject line.

Building Services Specialist (Architect) – Job Order

DEPARTMENT/OFFICE: Technical Services Department

DIVISION/OFFICE: Building Services Division

NO. OF VACANCIES: One (1) Job Order vacancy

JOB SUMMARY:

Responsible for providing assistance to the Building Services Officer/ Building Planning & Project Specialist in the planning for the general improvement, upgrading and construction of the building structures and facilities regarding project implementation.  Responsible for carrying out the safety procedures pertaining to the projects.

DUTIES AND RESPONSIBILITIES:

Project Documentation and Planning

• Preparation of comprehensive Scope of Works, Terms of Reference, and technical specifications for projects.
• Develop independent detailed cost estimates, including cost derivations, to establish the Approved Budget for the Contract (ABC)
• Create and organize procurement documents, including approved plans, Scope of Work, Terms of Reference, and Cost Estimates.

Project Monitoring and Coordination

• Inspect and monitor ongoing project implemented by outsourced specialty contractors to ensure compliance with the specifications.
• Oversee project activities to ensure adherence to safety and health standards, particularly those mandated under the Construction Occupational Safety and Health (COSH) program.
• Track project progress and prepare regular updates for internal reporting.
• Attend coordination meetings with outsourced specialty contractors to align on project timelines and deliverables.

Interested applicants may alternatively submit their curriculum vitae/resume: hrmdd@picc.gov.ph. 
Kindly include the position applied for in the subject line.

Building Services Specialist (Engineer) – Job Order

DEPARTMENT/OFFICE: Technical Services Department

DIVISION/OFFICE: Building Services Division

NO. OF VACANCIES: One (1) Job Order vacancy

JOB SUMMARY:

Responsible for providing assistance to the Building Services Officer/ Building Planning & Project Specialist in the planning for the general improvement, upgrading and construction of the building structures and facilities regarding project implementation.  Responsible for carrying out the safety procedures pertaining to the projects.

DUTIES AND RESPONSIBILITIES:

Project Documentation and Planning

• Preparation of comprehensive Scope of Works, Terms of Reference, and technical specifications for projects.
• Develop independent detailed cost estimates, including cost derivations, to establish the Approved Budget for the Contract (ABC)
• Create and organize procurement documents, including approved plans, Scope of Work, Terms of Reference, and Cost Estimates.

Project Monitoring and Coordination

• Inspect and monitor ongoing project implemented by outsourced specialty contractors to ensure compliance with the specifications.
• Oversee project activities to ensure adherence to safety and health standards, particularly those mandated under the Construction Occupational Safety and Health (COSH) program.
• Track project progress and prepare regular updates for internal reporting.
• Attend coordination meetings with outsourced specialty contractors to align on project timelines and deliverables.

Interested applicants may alternatively submit their curriculum vitae/resume: hrmdd@picc.gov.ph. 
Kindly include the position applied for in the subject line.

Clinic Nurse (Job Order)

DEPARTMENT / OFFICE:  Administrative Department
DIVISION / OFFICE: Human Resource Management and Development Division (HRMDD)
NO. OF VACANCIES: One (1) Job Order Vacancy

DUTIES AND RESPONSIBILITIES

1. Maintain and monitor the proper upkeep and inventory of the clinic supplies and properties;
2. Attend promptly to the medical needs of the PICCI employees, tenants, and clients, such as but not limited to the following;
   • take vital signs
   • treat minor ailments
   • dispense appropriate medicines for minor ailments
   • liaise with partner hospitals and medical institutions as necessary
3. Assist during PICC events as required by the Marketing and Events Management Department (MEMD) and other offices;
4. Assist the visiting HMO accredited physician during clinic hours;
5. Provide support to the HRMD Division programs and activities that are related to the physical, emotional and mental wellness of the employees; and
6. Perform such nursing functions and other tasks as may be assigned by the HRMDD Assistant Director from time to time.

MINIMUM SKILLS/QUALIFICATION GUIDE

Education: Bachelor’s Degree in Nursing

Eligibility: RA 9173 – Registered Nurse

Experience: At least one (1) year of related work experience in a hospital/clinic setting or in the M.I.C.E. industry

Training: Emergency Medical Response; Occupational Health and Safety; Office and Time Management; Customer Service

Skills: Excellent in oral and written communication employee relations, inventory and  record management, spreadsheet and word processing; minimal supervision required

• Willing to work in shifting schedule, on weekends and holidays

Interested applicants may submit their curriculum vitae/resume to hrmdd@picc.gov.ph  Kindly include the position applied for in the subject line.

Director (Marketing and Events Management Department)

DEPARTMENT: Marketing and Events Management Department
EMPLOYMENT GRADE: EG 28

JOB SUMMARY

• To formulate, coordinate, implement and exercise general supervision of a system as well as an integrated marketing plan and reservations system to maximize implementation of programs and delivery of PICC services as required by clients.

DUTIES AND RESPONSIBILITIES

• Develops a program to market and promote the PICC as a premier venue for meetings, conventions, exhibitions and other special events;
• Formulates and directly supervises the implementation of the over-all work program and strategies of the Department;
• Prepares the Department’s annual budget and submit the same to management for approval;
• Prepares and submits regular reports;
• Manages the daily operations of the Department in its delivery of comprehensive events facilities and services as required by the clients;
• Regularly reviews and analyses operating systems of the Department and applies corrective measures if necessary;
• Presides over regular Departmental meetings as well as inter-department coordination meetings/debriefings relative to events;
• Reviews and recommends all event contracts prior to the approval of the General Manager;
• Ensures the timely payments and collections of accounts due to PICC;
• Establishes goals and standards and measured performance against the predetermined goals;
• Ensures the strict observance and implementation of PICC policies, rules and regulations for events;
• Institutes a centralize reservations system;
• Coordinates with relevant offices and agencies to ensure efficient delivery of services as required by the clients;
• Develops and maintains PICC-client relations;
• Spearheads and/or organizes the conduct of promotional activities such as marketing presentations, sales missions, trade fair participations, attendance promotions, etc.;
• Formulates, develops and implements a public relation, advertising and publicity program of PICCI in coordination with the approved contracted agency;
• Coordinates event requirements and special marketing initiatives with the other Departments and the Food Concessionaire;
• Encourages local associations to bid for their respective events and assists the same in the bid paper preparation in cooperation with other pertinent agencies and entities.

SKILLS/QUALIFICATIONS GUIDE

Education:

• Bachelor’s Degree Major in Marketing, Mass Communication, Business Administration or other fields related to the job.

Experience:

• Eight (8) years of relevant experience from an event management company, hotel, tourism-oriented organizations or other institutions engaged in organizing events and/or sales and marketing; six (6) years of which involves managing/supervising personnel.

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager to hrmdd@picc.gov.ph

Grounds Maintenance Coordinator

DEPARTMENT / OFFICE: Administrative Department
DIVISION: Facilities and Property Division
NO. OF VACANCIES : One (1) plantilla vacancy
EMPLOYMENT GRADE: EG 13

DUTIES AND RESPONSIBILITIES

1. Conduct inspections twice a day and provide a daily report on the cleanliness of the outside premises and the condition of trees, plants, greens and foliage at the gardens/lawns and nursery;
2. Monitor the daily attendance, deployment and assignment of contracted agency landscape and ground maintenance personnel and prepare an overtime request should there be a need for it;
3. Check the accuracy of the periodic billing statements as well as the submission of all documents required for payment of the contracted agency for landscape and grounds maintenance;
4. See to it that the monthly evaluation forms for contractors are sent out, collected and tabulated on time for appropriate appraisal of results;
5. Provide recommendations relative to the use of better and upgrade gardening equipment, fertilizer, pesticide and materials for greater efficiency and healthier plant life;
6. Issue gardening and nursery supplies and materials and maintain appropriate records pertinent to such issuances for replenishment and documentation purposes;
7. Prepare appropriate requisition form/s for needed supplies/materials and/or services;
8. Prepare receiving reports and disbursement vouchers relative to payments for procured items, services relative to his/her assigned tasks;
9. Assist in the preparation of the annual work program and budget requirement of the Division;
10. Recommend new arrangements/designs for indoor pocket garden setups;
11. Conform to PICC policies, rules and regulations;
12. Ensure proper upkeep of work area and equipment assigned to him/her; and
13. Perform other related duties that may be assigned from time to time.

MINIMUM SKILLS/QUALIFICATION GUIDE

Education: Bachelor’s Degree in Horticulture, Agriculture, Botany or any other related course

Experience: Two (2) years of related work experience

Training: Landscaping, cultivation of gardens, indoor garden artistry

Skills/Traits: Computer literate (MS Word and Excel); Aesthetic/artistic skills; Gardening;  Interpersonal relationship skills

Interested applicants may submit their curriculum vitae/resume to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Media Production Assistant (Job Order)

DEPARTMENT/OFFICE: Marketing and Events Management Department
NO. OF VACANCIES: One (1) Job Order vacancy

JOB SUMMARY

The Media Production Assistant (Job Order) will contribute to the creation and development of visual content across various media platforms. His/her primary focus will be on utilizing photography, videography, and photo/video editing skills to produce various multimedia projects for PICC. Working closely with the Marketing Communications Officer, the Media Production Assistant will help bring ideas to life and engage audiences through visually appealing content aligned with the PICC brand.

Interested applicants may alternatively submit their curriculum vitae/resume: hrmdd@picc.gov.ph. 
Kindly include the position applied for in the subject line.

Parking Aide (Job Order)

DEPARTMENT / OFFICE: Office of the Deputy General Manager
DIVISION / OFFICE: Security Office
NO. OF VACANCIES : One (1) Job Order Vacancy

DUTIES AND RESPONSIBILITIES

1. Issue parking tickets to arriving clients and guests;
2. Assist clients and guests on parking directions and other related details;
3. Coordinate with Security Office personnel or other concerned PICC personnel for the proper handling of concerns at the parking areas;
4. Maintain a systematic recording of pertinent information and filing of office documents and related reports;
5. Collect parking tickets, charge prescribed PICC parking fees;
6. Communicate professionally at all times with guests, client, and teammates;
7. Perform other work-related duties that may be assigned by the immediate supervisor from time to time.

MINIMUM SKILLS/QUALIFICATION GUIDE

Education: High School Graduate

Experience: None required (Fresh graduates are welcome to apply)

Interested applicants may submit their curriculum vitae/resume to hrmdd@picc.gov.ph Kindly include the position applied for in the subject line.