Administrative Assistant (Internal Audit Service Office)

DEPARTMENT / OFFICE: Internal Audit Service Office
NO. OF VACANCIES: One (1) plantilla vacancy
EMPLOYMENT GRADE: EG 13

DUTIES AND RESPONSIBILITIES’

1. Conducts researches to obtain background information on the activities to be audited under general supervision ;
2. Discusses research findings with the Internal Auditors of the IASO ;
3. Performs standard auditing work ;
4. Drafts report on the results of audit ;
5. Assists the Internal Auditors in the conduct of internal audit ;
6. Prepares draft of audit report and ensure that working papers are adequately documented and audit evidence is sufficient ;
7. Provide support in following up replies to ensure timely and proper disposition on audit findings ;
8. Communicates audit results to concerned personnel and department ;
9. Drafts/encodes communications, minutes of the meeting, etc. ; and
10. Perform such other related duties and responsibilities as may be assigned or delegated by the Internal Auditors or as may be required by law.

MINIMUM SKILLS/QUALIFICATION GUIDE

Education: 

• Bachelor’s degree relevant to the job
  (Law, Accounting, Public Administration, Criminology, Information Technology/Computer Science and other disciplines related to the M.I.C.E. industry)

Experience: 

• Minimum of one (1) year relevant experience in position involving Internal Auditing, Administrative or Criminal Investigation and/or Forensics (e.g. Accounting, = Information Technology, ISO Management Systems and other disciplines related to the M.I.C.E. industry

Training:

• 8 hours of relevant trainings (Internal Auditing, Administrative or Forensics e.g. Accounting, Information Technology, International Organization Standardization [ISO] Management Systems and other disciplines related to the M.I.C..E. industry)

Interested applicants may submit their curriculum vitae/resume to hrmdd@picc.gov.ph Kindly include the position applied for in the subject line.

Director (Marketing and Events Management Department)

DEPARTMENT: Marketing and Events Management Department

EMPLOYMENT GRADE: EG 28

JOB SUMMARY

• To formulate, coordinate, implement and exercise general supervision of a system as well as an integrated marketing plan and reservations system to maximize implementation of programs and delivery of PICC services as required by clients.

DUTIES AND RESPONSIBILITIES

• Develops a program to market and promote the PICC as a premier venue for meetings, conventions, exhibitions and other special events;
• Formulates and directly supervises the implementation of the over-all work program and strategies of the Department;
• Prepares the Department’s annual budget and submit the same to management for approval;
• Prepares and submits regular reports;
• Manages the daily operations of the Department in its delivery of comprehensive events facilities and services as required by the clients;
• Regularly reviews and analyses operating systems of the Department and applies corrective measures if necessary;
• Presides over regular Departmental meetings as well as inter-department coordination meetings/debriefings relative to events;
• Reviews and recommends all event contracts prior to the approval of the General Manager;
• Ensures the timely payments and collections of accounts due to PICC;
• Establishes goals and standards and measured performance against the predetermined goals;
• Ensures the strict observance and implementation of PICC policies, rules and regulations for events;
• Institutes a centralize reservations system;
• Coordinates with relevant offices and agencies to ensure efficient delivery of services as required by the clients;
• Develops and maintains PICC-client relations;
• Spearheads and/or organizes the conduct of promotional activities such as marketing presentations, sales missions, trade fair participations, attendance promotions, etc.;
• Formulates, develops and implements a public relation, advertising and publicity program of PICCI in coordination with the approved contracted agency;
• Coordinates event requirements and special marketing initiatives with the other Departments and the Food Concessionaire;
• Encourages local associations to bid for their respective events and assists the same in the bid paper preparation in cooperation with other pertinent agencies and entities.

SKILLS/QUALIFICATIONS GUIDE

Education:

• Bachelor’s Degree Major in Marketing, Mass Communication, Business Administration or other fields related to the job.

Experience:

• Eight (8) years of relevant experience from an event management company, hotel, tourism-oriented organizations or other institutions engaged in organizing events and/or sales and marketing; six (6) years of which involves managing/supervising personnel.

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager to hrmdd@picc.gov.ph

Mechanical Services Technician (Job Order)

DEPARTMENT / OFFICE:  Technical Services Department
DIVISION / OFFICE: Mechanical Services Division
NO. OF VACANCIES: One (1) Job Order Vacancy
COMPENSATION: P897.45/day

DUTIES AND RESPONSIBILITIES

• Provides assistance in the daily operation, regular preventive/corrective maintenance and emergency repair of AC/ventilating units and other electro-mechanical equipment
• Monitors operation of AC equipment/system as well as the actual room air temperature of offices and event venues
• Implement, complies with, and assists in work safety, health and environment policies and procedures, programs and government rules and regulations
• Assists in the periodic inventory-taking of various mechanical supplies, parts/materials and other electro-mechanical equipment
• Attends to un-programmed services, event-related requirements and any other works/activities that would be assigned.

MINIMUM SKILLS/QUALIFICATIONS

Education:

• Graduate of Refrigeration and Air-Conditioning Technology, a 3-year Vocational/Technical course or undergraduate of BS Mechanical Engineering

Experience: 

• At least 2-year work experience in the Operation/Maintenance
• Repair and installation of various air-conditioning, refrigerating, and ventilating equipment

Training:

• Must have attended seminar/s, training/s on operation and maintenance and/or repair/installations of multi-split, inverter-type packaged air-conditioning units and/or its allied equipment.

Interested applicants may submit their curriculum vitae/resume to hrmdd@picc.gov.ph  Kindly include the position applied for in the subject line.

Parking Aide (Job Order)

DEPARTMENT / OFFICE: Office of the Deputy General Manager
DIVISION / OFFICE: Security Office
NO. OF VACANCIES : One (1) Job Order Vacancy
COMPENSATION: P708.45/day

DUTIES AND RESPONSIBILITIES

1. Issue parking tickets to arriving clients and guests;
2. Assist clients and guests on parking directions and other related details;
3. Coordinate with Security Office personnel or other concerned PICC personnel for the proper handling of concerns at the parking areas;
4. Maintain a systematic recording of pertinent information and filing of office documents and related reports;
5. Collect parking tickets, charge prescribed PICC parking fees;
6. Communicate professionally at all times with guests, client, and teammates;
7. Perform other work-related duties that may be assigned by the immediate supervisor from time to time.

MINIMUM SKILLS/QUALIFICATION GUIDE

Education: High School Graduate

Experience: None required (Fresh graduates are welcome to apply)

Interested applicants may submit their curriculum vitae/resume to hrmdd@picc.gov.ph Kindly include the position applied for in the subject line.